Safety Management System

Overview:

As a GROUP we have a Safety Management System [SMS] to formally organise for a safe environment for staff, contractors, temporary employees, students and visitors.  This is an on-going process which aims to promote continuous improvement in the way we manage safety.  It is part of the overall management of the GROUP.

The SMS sets out the issues to be addressed and is a tool to develop improvement programmes and self-audits or assessments.

There are five key steps to achieving a successful SMS.

 

 

The Safety Statement of the GROUP contains a number of parts listed here:

#	Element	Location	icenet
A	Safety Policy & Organisation Profile	SMS 1 - 1	H+S /safety
B	Organisation Profile	SMS 1 - 2	H+S /safety
C	Resources	SMS 1 - 2	H+S /safety
D	Roles and Responsibilities	SMS 1 - 3	H+S /safety
E	Risk Assessment	SMS 1 - 4	H+S /Risk
F	Emergency Procedures	SMS 1 - 5	H+S /Emergency
G	Induction and Training	SMS 1 - 6	HR /induction
H	Communication & Consultation	SMS 1 - 7	H+S /safety
I	General Policies and Procedures ·         Disciplinary Procedures ·         Anti-bullying policy ·         No Smoking Policy ·         Grievance Procedures	SMS 1 - 9	HR /policies and procedures
	Monitoring + Audit	SMS 2	H+S /reports
	Incidents	SMS 3	H+S /incidents
	Legislation & Sources of information	SMS 4	H+S /links

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Safety Policy

We are committed to working in accordance with the provisions of the Safety, Health and Welfare at Work Act 2005 and other associated legislation.  We are fulfilling our statutory obligations to manage and co-ordinate workplace safety and health and commit to as far as is reasonably practicable to ensuring that:

·         Work activities are managed so as to ensure the safety, health and welfare of my / our employees.

·         Our Safety Statement is maintained, updated and written risk assessments are carried out and reviewed as required and brought to the attention of all employees at least annually.

·         Identified protective and preventive measures are implemented and maintained.

·         Improper conduct likely to put an employee’s safety and health at risk is prevented.

·         A safe place of work is provided, which is adequately designed and maintained.

·         A safe means of access and egress is provided.

·         Safe plant and equipment is provided.

·         Safe systems of work are provided.

·         Risk’s to health from any article or substance is prevented.

·         Appropriate information, instruction, training and supervision are provided.

·         Suitable protective clothing and equipment, where hazards cannot be eliminated, are provided.

·         Emergency plans are prepared and revised.

·         Welfare facilities are provided and adequately maintained.

·         Competent personnel to advise and assist in securing the safety, health and welfare of my / our employees are employed when required.

 

Signed:         

                        Director

Date:               03 September 2024

 

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Roles and Responsibilities

2.1       Employer’s responsibilities include:

·         A commitment to managing and conducting our work activities in order to protect your health and safety.

·         Providing a safe place of work which is adequately designed and maintained

·         Providing safe means of access and egress to and from the place of work

·         Providing safe plant, equipment and machinery

·         Providing safe systems of work, e.g. operating procedures

·         Preventing improper conduct likely to put an employee’s safety and health at risk

·         Preventing risk to health from any article or substance (including plant, tools, machinery, chemical substances and equipment) as applicable to the place of work

·         Providing appropriate information, instruction, training and supervision, taking account of the employee’s capabilities, when an employee begins work or is transferred to new tasks, and when new technology is introduced

·         Providing suitable protective clothing and equipment where hazards cannot be eliminated

·         Preparing and revising emergency plans

·         Designating staff to take on emergency duties as necessary

·         Providing and maintaining welfare facilities for example toilets, changing rooms, canteen area etc

·         Providing, where necessary, a competent person to advise and assist us in securing the safety, health and welfare of all of our employees.

 

2.2       Employee’s responsibilities include:

• • • ·         Complying with relevant health and safety legislation.
    • ·         Ensuring that you are not under the influence of an intoxicant while working as this could endanger your safety, health and welfare or that of others
    • ·         Ensuring that you do not engage in improper conduct or other behaviour that is likely to endanger your safety, health and welfare or that of others
    • ·         Co-operating with your employer and any other person to help us and any other person to comply with their legal duties.
    • ·         Use in such a manner so as to provide the protection intended, any suitable appliance, protective clothing, convenience, equipment or other means provided (whether for your use alone or for use in common with others) for securing your safety, health and welfare while at work.
    • ·         To report to your employer or immediate supervisor, without unreasonable delay, any defects in plant, equipment, place of work or system of work that might endanger safety, health or welfare at work of any employee or that of any other person of which you become aware.
    • ·         No person(s) shall intentionally or recklessly interfere with or misuse any appliance, protective clothing, convenience, or equipment provided in pursuance of any of the relevant statutory provisions or otherwise, for securing the safety, health and welfare of persons arising out of work activities.
    • ·         Attend training as may be required or as may be prescribed relating to safety, health and welfare at work or relating to work carried out by you.

    • 2.3         Contractor’s responsibilities include:

       

      [A contractor is a person or organization who signs a contract to do certain work within a specified time for payment.]

       

      All contractors involved in work activity on our premises are expected to comply with our policy for safety, health and welfare and must ensure that their own safety statement is made available while the work is being carried out.

       

      Contractors are required to provide us with details on any potential hazards that may impact on the wellbeing of our employees while work is being carried out in our workplace. To ensure compliance with the legislation we will provide the contractor with the relevant sections of our safety statement to ensure that they are aware of the hazards in our workplace.

       

      Contractors must report to the designated person on arrival at our workplace

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